Illinois Certified Payroll Software

It's the monthly Certified Transcript of Payroll that every contractor and sub sends to IDOL on Illinois public works jobs. You report hours, classifications, wages, and fringes. It proves you're paying workers right under the Illinois Prevailing Wage Act.

820 ILCS 130. It requires you to pay workers the prevailing wage for their trade and county on any public works job. IDOL publishes rates by county and craft, and you submit monthly transcripts through the IDOL portal.

Monthly, not weekly. This trips up contractors moving between states. Reports are due by the 15th of the following month, through the IDOL Certified Transcript of Payroll portal.

Illinois's own certified payroll format. Has worker name, last 4 of SSN, occupation, daily hours, hourly rate, gross amount, fringes paid, and a signed compliance statement. Since July 1, 2025 the portal takes a Full Import CSV in IDOL's own 102-column template; we produce that file for each payroll week, and you upload it and type your name to certify in your own Illinois Public ID account.

Any contractor or sub working an Illinois public works job, whether for the state, a county, a city, a school district or a park district, files monthly. No dollar threshold on most public works contracts. If it's public works in IL, you file.

Under 820 ILCS 130/9, the Department of Labor investigates and ascertains the prevailing rate for each county during June of each year and publishes the schedule on its website no later than July 15. Where a rate rests on a collective bargaining agreement, increases directly ascertainable from that agreement are carried into the schedule, so IDOL revises the published rates during the year. Rates are county by county and craft by craft, and you pay the rate in effect when the work is done.

Three layers, each in the Act. Underpayment (820 ILCS 130/11): the worker can sue for the difference plus costs and attorney's fees, the contractor owes the Department of Labor a penalty of 20% of the underpayments, and owes the worker punitive damages of 2% of that penalty for each month the underpayment stays unpaid; on a second or subsequent action the penalty is 50% of the underpayments and the monthly figure is 5%. Failing to file the certified payroll (820 ILCS 130/5(d)): a civil penalty of up to $1,000 for a first offense and up to $2,000 for a second or subsequent offense within 5 years, and each month of violation is a separate offense. The list (820 ILCS 130/11a): a contractor found to have violated the Act twice within 5 years is placed on the Department's published list after a 10 working day window to request a hearing, and no contract may be awarded to a listed contractor until 4 years have elapsed from publication.

Yes. We produce the Full Import CSV for the IDOL Certified Transcript of Payroll portal, in IDOL's own template, one file per payroll week. Before you export, we check the record against what the Act and IDOL's template require on every row (the Act: last four, address, gender, race, ethnicity, veteran status; the template: the awarding body and the hourly fringe by type) and withhold the file until each item is on file, with a link to where it is fixed. You upload the file in your own Illinois Public ID account and certify there; nothing is sent from our side. Pro plan and above.